Common tabs

All modules include an Admin tab:

Details on this tab are entered automatically by the System when the record is added and edited. The fields on this tab cannot be modified.

Field Group	Field	Description
Legacy Data		The original data imported into this EMu record during data migration.
Insertion Details
	Inserted By	Name of user responsible for the insertion of the record.
	Insertion Date	Date of record insertion.
	Insertion Time	Time of record insertion.
Modification Details
	Modified By	Name of user responsible for the most recent modification of the record.
	Modification Date	Date of most recent record modification.
	Modification Time	Time of most recent record modification.
Import Details
	Import Identifier	An optional code users can enter when importing records with the Import Tool.
	System Identifier	Unique code auto-generated by the System when records are imported using the Import Tool. A System identifier is not added to an existing record that is updated during the import: when the Import Wizard is used, new records get a System identifier, existing records do not. The identifier is constructed from the username, and the date and time (24 hour clock) the import commenced. The format of the System identifier is username-yymmdd-hhmm. The System Identifier can be used to locate all records imported in a particular batch.

Every module in EMu has an Audit tab when viewing records in Details view. The tab displays the complete audit trail history for the current record as stored in the Audit Trails module. Using the View Attachment button or the View Attached menu command (Edit>View Attached>Current Record and Edit>View Attached>Selected Records), the full audit trail record(s) can be viewed in the Audit Trails module. The content of the Audit tab is generated each time the tab is viewed:

Many modules include the Multimedia tab.

Multimedia resources added to the Multimedia module can be attached to a record in another module. Attached multimedia resources display on the Multimedia tab for that record:

Tip: It is possible to add multimedia to EMu by dragging and dropping one or more media files on to the Multimedia pane of a module's Multimedia tab. For each dropped file, a record is automatically created in the Multimedia module and attached to the current record.

See:

• How to add, edit and save multimedia resources in the Multimedia module
• Working with multimedia in any other module
• How to view multimedia

One of two versions of the Notes tab will be enabled in your version of EMu:

All modules except for Field Level Help include the Security tab:

With Record Level Security it is possible to set permissions for who can view, edit and delete records on a per user and per group basis.

Additional criteria can be specified in the Registry to refine these three standard security privileges. For instance, it is possible to specify that:

• Records that have been Retired, cannot be viewed by a certain group of users.
• Only members of a department can edit and delete that department's records.

It is also possible to search for records based on the Record Level Security permissions assigned to users and groups. If a user or group has been removed from EMu, it is still possible to locate records for which they had permissions assigned by using the Security (Direct) fields, which are available in Search mode.

Details about setting Record Level Security are available in Record Level Security.

Details for System Administrators about Registry settings for Record Level Security are available in EMu Administration.

Security Tab		Description
Security		Add / Remove users / groups in order to give / deny them Permissions for this record.
Permissions		Specify whether a user / group has Display, Edit or Delete Permissions to this record.
Department		Select a Department to further fine-tune access permissions. See How to refine Record Level Security by specifying conditional criteria for details.
Access		These values are not entered automatically by EMu and can be modified by the user.
	Record Status	Status of the record. The default value is blank, which indicates an active record. A common alternative is Retired.
	Publish on Internet	Indication if the integrity and security of the data are sufficient for it to be published on the Internet. Options are: Yes No
	Publish on Intranet	Indication if the integrity and security of the data are sufficient for it to be published on the Intranet. Options are: Yes No

This tab is used to record and manage tasks associated with the module, e.g. in the Conservation module the Tasks tab records details about conservation of an object:

How to add a task to a record

To add one or more tasks to a record:

1. Locate the record requiring a task.
2. Select the Tasks tab.
3. In the Description: (Task Information) field enter a description of the first task.
4. In the Assigned To: (Task Information) field attach the Parties record of the person assigned the task.
5. In the Assigned By: (Task Information) field attach the Parties record of the person who assigned the task.
6. In the Date: (Commencement) field enter the date the task is to start.
7. In the Notify On: (Commencement) field enter a notification date (if required). The person selected at Step 8 will be notified by email on this date that the task is due to commence.
8. In the Notify: (Commencement) field attach the Parties record of a person to be notified of the commencement of the task.
9. Repeat Step 8 for all people to be notified.

   To add another person, select the asterisk (*) in the Notify: (Commencement) list before clicking Attach .

10. In the Completion group of fields it is possible to enter a projected completion date, a notification date and to attach the Parties records of those who are to be notified that the task is due to be completed.

    Note: These fields can also be used to record the actual completion date; to flag that the task has been completed select the Yes radio button in the Completed: (Completion) field).

11. To add another task, click the asterisk (*) in the next line in the Tasks list; the fields on the tab are cleared, ready for the new task details.
12. Save the record.

    Note: If the tasks are to be repeated regularly, a Task Template can be created and used to save time and effort.